Effective: JUNE 3, 2025
MENTOR Maryland | DC is committed to protecting your privacy. This policy outlines how we collect, use, store, and share your information, and the choices you have about how we use your data.
1. Purpose
This policy explains how MENTOR Maryland | DC handles personal data collected through our website, programs, forms, and communications. We aim to be transparent, respectful, and secure in all data-related practices.
2. What Information We Collect
We may collect:
- Contact information, such as name, email address, organization, or job title
- Program participation data, including event registration, attendance, and feedback
- Website analytics data, including session duration, referring websites, and interaction patterns, are collected through tools such as Google Analytics. This data is used to understand how users interact with our site and to improve user experience. We do not collect IP addresses or use cookies for targeted advertising. Cookies and session data are limited to functionality and analytics purposes only.
- Survey responses (optional and anonymous when possible)
- Donor information, including donation history and communication preferences
- Demographic data, optional, reported anonymously in aggregate
When registering for certain events or programs, you may have the option to consent to sharing your information with collaborating organizations.
3. How We Use the Information
We use your data to:
- Communicate about trainings, events, and opportunities
- Track participation and evaluate the impact of our programs
- Respond to inquiries and support requests
- Improve our communications, website, and services
- Meet legal, grant, or financial reporting requirements
- We do not sell your personal information.
4. Who We Share Information With
We may share information with:
- MENTOR National for our annual impact reporting
- Trusted vendors that support our communications, event registration, donations, and data management systems
- Partner organizations for jointly hosted events or programs — only if you’ve given consent at the point of registration
- Legal authorities if required to comply with laws or protect organizational rights
All vendors and partners are expected to meet confidentiality and data protection standards.
5. Your Rights and Choices
You have the right to:
- Access, correct, or delete your personal information
- Update your communication preferences
- Unsubscribe from marketing emails using the unsubscribe link provided in each message
To make any of these requests, email us at: info@mentormddc.org
6. Policy Updates
We may update this policy from time to time. The “Effective” date at the top will reflect the latest version. If significant changes are made, we will notify you through our website or email communications.
7. Use of AI Tools
MENTOR Maryland | DC occasionally uses artificial intelligence (AI) tools to support internal tasks such as data interpretation, email drafting, and summarizing feedback. These tools are used to enhance — not replace — staff analysis and decision-making. Any outputs from AI tools are reviewed by staff before use or publication.
We do not use AI to make automated decisions about individuals, and we do not share personal data with AI tools unless the information is already publicly available or anonymized.
Contact Us
📧 info@mentormddc.org
🌐 www.mentormddc.org